Transform Task - Find the people

Published 01/01/2017.  Last updated 11/04/2023
sourceLearning resources categoryCreativity

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Zip file: Find the people - all documents (2.22 MB)

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Why 'find the people'?

People are the main resource for any Transform and finding the right people who will support you throughout the project is essential.

You will need to have many groups of people on board. You will often find people in jobs that are related to education or community planning. You may also find some who are active volunteers for other community groups and organisations.

It will be essential to have at least one person who is well connected to a large network of groups and individuals. They should have enthusiasm and patience and know where to go and who to go to. They are the type of person who has good connections within the community.

What are the intended outcomes?

  • Capture the interest of the community.
  • Put together a Transform team.
  • Create an overarching plan.

Checkpoint

Once you have completed this task, consider these questions:

  • Have you reached your outcomes for this task?
  • What else must you consider now?
  • What have you discovered from tackling this task?

Download 'find the people' activities

See the full details of 'find the people' activities.
Word file: Find the People activities (39 KB)

Seek your champions

Champions are the key people involved in your Transform - the people driving the project forward.
A lead champion is someone who can manage and oversee the whole project. And there may be other champions who can enthuse others, spread the word, lead groups within the Transform or bring support in the form of knowledge or resources.

A list of possible champions could include:

  • headteacher, senior management team, teaching and all other school staff, specialist practitioners
  • learners and parents/carers
  • local theatre companies and artists
  • local authority workers and youth workers
  • members of the community and local businesses.

For more advice on finding these people see pages 4-6 of the Quick guide [PDF file] or go to ‘Who can Transform?’.

Hint/Tip:

  • How big do you want your Transform to be? The more people you involve, the greater the impact of your Transform.
  • How many schools do you want on board? Do you want a range of primaries, secondaries and colleges to get involved?
  • When working in an educational establishment, first and foremost you will need the dedication of those who lead the establishments.

For information on possible ways of connecting to the community, download the Connecting to the Community Guide.
PDF file: Connecting to the community guide (201 KB)

Hint/Tip:

Consider visiting groups on the nights/afternoons that they meet and in their venue. It is amazing, once you scratch the surface of a community, how quickly you will find all sorts of people who can connect you to others and who are willing to participate.

Ensure you have something clear and concise for these people to get involved in and to tell others about. For example, in Barrhead everyone knew they had to 'tell me a story'. In Aberdeen it was all about 'extreme'. In Thurso, someone had gone missing and everyone had to look for her. Once people buy in to the idea, they usually stick with it.

There should be lots of different jobs for different groups in your community. They can be essential players in the production onstage, backstage, publicising, organising, costume making, prop finding, crowd controlling, packing, baking ... the list is endless.

Form a steering group

You might want to consider creating a steering group made up of: local authority officers, local education employees, community council or community planning representatives, the director and producer, local volunteers who are well connected to many networks. It can also be useful to have representatives of the school and/or local authority who can direct money and resources (like rehearsal spaces or spaces to build sets, etc.) to your Transform.

Hint/Tip: It is important that the steering group will act as a sounding board, not as a management committee. They should not be there to manage as decisions need to be taken by you and the partnerships.

Capture the interest

Send an engaging invite

You might want to create a funky invite that captures interest from the moment participants first hear of the event. Here is an example of one you might use:
PDF file: Transform Task 1 - Engaging invite (493 KB)

Hold an event

Your opening event will be crucial to your Transform as it will be the first chance for you to capture the interest of many people. Therefore, it will be most effective if the event is exciting and engaging itself.

Hint/Tip: Have you asked yourself how you can you make the opening event fun and what outcomes you want to gain from it? Have you considered:

  • Where you will hold the event?
  • What format the event will have? It could be a very informal drop-in session or a fully planned evening of activities.
  • Do you want to set any tasks for the evening to prompt discussion?

Make connections

One aim of your event might be to make connections between the people that attend. Here are possible ways of making connections.

Create a timetable

Once you have all the people on board, you can start planning ahead.

Hint/Tip: Do you know anyone that is particularly good at organising? Managers of schools organise timetables on a yearly basis and sometimes more frequently. This can be a difficult task. Below are two examples of timetables created by a secondary school when working on a Transform.

Download sample timetables from Dumfries for reference.

Excel file: Sample timetable - Dumfries (118 KB)
Excel file: Sample timetable for intensive week from Dumfries (35 KB)
PDF file: Timetable guide (540 KB)
PDF file: Timetable FAQs (225 KB)

Transform Task - Find the people

Published 01/01/2017.  Last updated 11/04/2023
sourceLearning resources categoryCreativity

​Download(s)

This Zip file contains all the documents associated with this resource. You can also view and download the documents individually in the 'Explore the resource' section of this page.

Zip file: Find the people - all documents (2.22 MB)

​Explore the resource

Why 'find the people'?

People are the main resource for any Transform and finding the right people who will support you throughout the project is essential.

You will need to have many groups of people on board. You will often find people in jobs that are related to education or community planning. You may also find some who are active volunteers for other community groups and organisations.

It will be essential to have at least one person who is well connected to a large network of groups and individuals. They should have enthusiasm and patience and know where to go and who to go to. They are the type of person who has good connections within the community.

What are the intended outcomes?

  • Capture the interest of the community.
  • Put together a Transform team.
  • Create an overarching plan.

Checkpoint

Once you have completed this task, consider these questions:

  • Have you reached your outcomes for this task?
  • What else must you consider now?
  • What have you discovered from tackling this task?

Download 'find the people' activities

See the full details of 'find the people' activities.
Word file: Find the People activities (39 KB)

Seek your champions

Champions are the key people involved in your Transform - the people driving the project forward.
A lead champion is someone who can manage and oversee the whole project. And there may be other champions who can enthuse others, spread the word, lead groups within the Transform or bring support in the form of knowledge or resources.

A list of possible champions could include:

  • headteacher, senior management team, teaching and all other school staff, specialist practitioners
  • learners and parents/carers
  • local theatre companies and artists
  • local authority workers and youth workers
  • members of the community and local businesses.

For more advice on finding these people see pages 4-6 of the Quick guide [PDF file] or go to ‘Who can Transform?’.

Hint/Tip:

  • How big do you want your Transform to be? The more people you involve, the greater the impact of your Transform.
  • How many schools do you want on board? Do you want a range of primaries, secondaries and colleges to get involved?
  • When working in an educational establishment, first and foremost you will need the dedication of those who lead the establishments.

For information on possible ways of connecting to the community, download the Connecting to the Community Guide.
PDF file: Connecting to the community guide (201 KB)

Hint/Tip:

Consider visiting groups on the nights/afternoons that they meet and in their venue. It is amazing, once you scratch the surface of a community, how quickly you will find all sorts of people who can connect you to others and who are willing to participate.

Ensure you have something clear and concise for these people to get involved in and to tell others about. For example, in Barrhead everyone knew they had to 'tell me a story'. In Aberdeen it was all about 'extreme'. In Thurso, someone had gone missing and everyone had to look for her. Once people buy in to the idea, they usually stick with it.

There should be lots of different jobs for different groups in your community. They can be essential players in the production onstage, backstage, publicising, organising, costume making, prop finding, crowd controlling, packing, baking ... the list is endless.

Form a steering group

You might want to consider creating a steering group made up of: local authority officers, local education employees, community council or community planning representatives, the director and producer, local volunteers who are well connected to many networks. It can also be useful to have representatives of the school and/or local authority who can direct money and resources (like rehearsal spaces or spaces to build sets, etc.) to your Transform.

Hint/Tip: It is important that the steering group will act as a sounding board, not as a management committee. They should not be there to manage as decisions need to be taken by you and the partnerships.

Capture the interest

Send an engaging invite

You might want to create a funky invite that captures interest from the moment participants first hear of the event. Here is an example of one you might use:
PDF file: Transform Task 1 - Engaging invite (493 KB)

Hold an event

Your opening event will be crucial to your Transform as it will be the first chance for you to capture the interest of many people. Therefore, it will be most effective if the event is exciting and engaging itself.

Hint/Tip: Have you asked yourself how you can you make the opening event fun and what outcomes you want to gain from it? Have you considered:

  • Where you will hold the event?
  • What format the event will have? It could be a very informal drop-in session or a fully planned evening of activities.
  • Do you want to set any tasks for the evening to prompt discussion?

Make connections

One aim of your event might be to make connections between the people that attend. Here are possible ways of making connections.

Create a timetable

Once you have all the people on board, you can start planning ahead.

Hint/Tip: Do you know anyone that is particularly good at organising? Managers of schools organise timetables on a yearly basis and sometimes more frequently. This can be a difficult task. Below are two examples of timetables created by a secondary school when working on a Transform.

Download sample timetables from Dumfries for reference.

Excel file: Sample timetable - Dumfries (118 KB)
Excel file: Sample timetable for intensive week from Dumfries (35 KB)
PDF file: Timetable guide (540 KB)
PDF file: Timetable FAQs (225 KB)