The role of personal assistant (PA) to a Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.

Responsibilities

• monitoring and managing the Strategic Director’s (SD) mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up
• providing support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland
• actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct
• proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible
• co-ordinating all material and support (including travel), for meetings and visits offsite
• Supporting another SD in the absence of their PA in addition to their own substantive responsibilities
• building and maintaining excellent working relationships with internal and external stakeholders at all levels
• supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance

Competencies

• self awareness
• communication and engagement
• customer services
• team work

Closing Date: 14 July 2024 at 11:59pm

Number of posts: 3

Location: These posts are based in Livingston, Aberdeen and Glasgow with hybrid working in line with current Scottish Government policies.

Apply for this role

To apply for this post, you will need to provide the information requested via the online application process.

Additional Information:
You must discuss your intention to apply with your current line manager to help ensure early release.

The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.

For information regarding this post please contact Avril Hamilton at avril.hamilton@educationscotland.gov.scot.